Screening Exception Policy

All prospective employees, members and volunteers who will have, or may have, direct contact with Cadets, must complete the Volunteer Screening process adopted by the National Board of Directors of the Navy League of Canada. The screening process includes a Police Records Check, with a Vulnerable Sector Screening or a search of the Child Abuse Registry Checks as provided by the Government Agency. 

A negative police record check means:

1. No criminal record as defined by the Criminal Records Act
2. No pardon(s) for a sexual offence
3. No outstanding criminal charges(s)
4. No order(s) related to child protection laws

In exceptional circumstances, the Navy League of Canada will grant an exception and accept a PRV/VSS that does not meet these requirements. 

 

REVIEW PROCESS FOR APPLICANTS WITH A CRIMINAL RECORD

When an applicant submits a volunteer screening application that indicates a criminal record, a detailed review of their file will be initiated.

Automatic Unsuitable Decision: If the Police Record Check (PRC) or Vulnerable Sector Screening (VSS) identifies a conviction related to a vulnerable person, a sexual offence, or a court martial, the applicant will be deemed unsuitable without further review.

Review Required: For all other situations, the file will be reviewed by members of the National Executive Committee.

To support the review process, the following documents must accompany the application:

• A written explanation from the applicant outlining the circumstances of the conviction/adverse information
• A letter of support from the Branch President
• A letter of support from the Division President

Once the file is complete, including all required documentation, the review panel will assess the information and determine the applicant’s suitability for volunteer engagement.

The decision of the Review Committee is final.